With the positive response to the previous article about money I thought I would make a little extra effort to cover off a few more requests as part of the feature. So the second article for the collection is going to be on the not-so-mind-blowing-but-useful topic of invoicing. To start, it’s good to note that there seems to be a lot of confusion about making such a document but the basic invoice involves just a few key bits of information. If you have these basics covered off then there is a good chance you’ll be paid without too much difficulty.
First things first. Get your document titled correctly. It’s an invoice, so it should say so nice and clearly at the top of the page. This is handy for those poor Account Directors swimming through the enormity of paper accumulating on their desk. Next up is the persons address as although we live in a digital age it is still a requirement (and good practice) to associate the invoice to an address.
Then we get to your personal information. These things are your address, the date, your bank details and the amount. Once you start operating on a level dealing with advertising agencies then it may slowly start to expand. The first slightly foreign thing to add is a ‘PO’ number. This is a ‘Purchase Order’ which means you are in their system and they have allotted your job with some money and a reference number. It’s always useful getting this at the beginning of the job so when you have to sit twiddling your thumbs for 60 days (some advertising agencies payment terms & legal obligation) it’s good to be able to date your invoice from the supplied PO number. If you are wondering about VAT then I was always told the basic rule of thumb is that if you aren’t considering buying a second car they you need not worry about it. Below this information you just need to list your bank information. For international payments you may need to stop in to your local branch to get your IBAN/BIC or Swift number. This is basically your account number with some extra numbers and letters so that any money from over seas has required information to find it’s way to your bank account.